summer camp faq

How soon should I register?
The sooner the better, as many events fill early. All registrations are processed on a first-come basis. For information about openings, contact the Conference Camping Office.

What time is check-in and/or departure?

CHECK IN ON SUNDAY:

3:00pm is an optional first time camper family orientation.

4:00pm Check In Opens

DEPARTURE IS ON FRIDAY

5:00pm

How do I know if I got into the camp I wanted?
Within two weeks after you send in the registration forms, you will get a confirmation packet to let you know if you got into the camp you requested. This packet will have important information about your camp, like when to arrive and when you need to be picked up.

How much spending money will I need?
Each site has a camp store to purchase souvenirs. Money will be collected from the campers and kept secure until the time scheduled for the campers to go to the store.

May I ask to be in the same small group with other campers?
Yes, a request may be made and in most cases it is honored. To make a request, write the name of one buddy on the registration form.

What happens if I register for camp but can’t come?
Arrangements are made according to the refund and cancellation policies that are in the registration directions.

If I’m registered in an event, may I change to another one?
Usually this is possible, if there is an opening in the event you want to change to. Call the Conference Camping office to request a change.

May I register for an event in an age level other than the one that I fall into?
Usually not. Program content is designed to be appropriate for a specific age group. An attempt is made to stay faithful to the age level so that campers don’t have an unhappy time dealing with activities that are not designed for their developmental level.

May I attend more than one event?
Yes, there are spaces to register for second events on the registration form.

How do I know what to bring to camp?
A complete list is sent with the confirmation packet and will be available on the web site.

May I fax a camp registration?
Yes, if payment is made by credit card. The FAX number is 330-499-8336. Be sure to include all credit card information on the faxed form. If you FAX a registration form, DO NOT mail a duplicate.

Is a health form required?
Yes, a health form is sent to each registrant. Campers cannot be accepted at camp without the form completed according to the furnished directions. The health history on the form (with signed permissions) is required of ALL campers. Health forms are NOT to be mailed to camp, but to be brought with the camper on the day of registration at camp.

What happens if I don’t take my health form to camp with me?
It creates problems! If a parent accompanies the camper, the parent is asked to complete another form. If a parent is not with the camper, it is necessary to phone the parent, complete the form with at least two persons listening and the parent verbally authorizing someone to sign on behalf of the parent.

Should I mail my health form?
Please don’t. If mailed, it goes to the Camping Office and won’t be at the camp on the day you register.

How is a camper’s medicine cared for?
At registration, medicine and pertinent information is taken from campers by the camp health supervisor and stored in a safe place to be administered as needed by camp staff.

What happens if a camper is ill or injured at camp?
Immediate first aid is given by trained staff. For illness needing professional medical care, parents are notified and asked for directions about treatment. For an accident needing professional medical care, the camper is transported to an appropriate facility and the parents are notified. If the camper cannot continue as an active member of the camp group, the camper returns home. Attempts are then made to reschedule the camper into another event later in the summer.

What kind of camper accident/illness insurance is provided?
Accident: If medical expenses are incurred on behalf of a camper injured at camp, the camp insurance pays (up to policy limits) all medical expenses that are NOT covered by the camper’s family insurance.

Illness: There is no coverage for medical expenses incurred because of illness. In these cases, parents are notified and asked if they prefer to have the camper cared for by a family physician or to have the camper treated by the camp physician with the bill being sent to them.

How are special needs cared for?
A serious attempt is made to meet all special needs. Forms are mailed with the confirmation packet to be completed and mailed to the camp to make them aware of the need. Be sure to tell the camp director and/or nurse about these needs on the provided forms before arriving at camp.

Can I drop my child off early?
No. Each camp has a starting time that must be followed. Prior to the arrival of campers, the director and counselors are busy preparing for a successful and faithful camping experience.

Can I call my camper?
Your camper will be busy throughout the week with the activities of the camp and rarely near a phone. The camp phone is for business use and should only be used to contact your camper in the event of an emergency. If there is an emergency, you should call the camp and ask the director to get a message to your camper.

Can I send mail to my camper?
Yes! When addressing the letter, put your camper's name above the camp address. Keep the letter encouraging and newsy. Share the excitement of the week they are experiencing. Try to avoid triggers that could cause or worsen missing home. Do not send "care packages" of food or snacks. If you send stamped, addressed envelopes with your camper, they can write to you, too.

What happens if my child gets “homesick”?
After years of experience, the camp staff is trained on how to handle homesickness. In most cases, the feelings are mild and short-lived. The counselors and supervisors, along with the camp director and camp nurse, work to ensure that each camper has a great camp experience. In the rare instance that a phone-call home is necessary, the camp staff will initiate such action.

How much Bible study occurs at camp?
There is a theme for each day with a daily scripture. This theme and scripture are a part of all that happens that day at camp. Specific time is spent each day in Bible study, worship and discussion around theme-centered topics.

Are funds available for persons needing financial assistance?
In many cases, yes! – From at least three sources:

•Local Churches: Many local churches have campership funds. Speak to your pastor or Camp Contact Person.
•Districts: Some districts have District Campership Funds. Check with your district office.
•Conference Camping Office: A limited number of partial camperships are available. Contact the Conference Camping Office for and application.

How soon should I register?

What time is check in and/or departure?

How do I know if I got into the camp I wanted?

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